Manage Students

Manage Students is a powerful tool for maintaining student information and grades in WebCT. Manage Students displays student records in a table that is customizable. Below are some functions that you can perform in Manage Students.

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Manage Students

The Manage Students page will display

As a default, if there are a more than 15 students in your course, WebCT will automatically sort your students into multiple pages. You have the ability to choose which of these pages you would like to view or to view all of the students at one time.

WebCT indicates how many students are in the roster and which records are currently being displayed.

To view additional students you have several options. Open the Page menu by clicking the down-arrow and select the page of students you are interested in displaying or select All to view all students.

OR

Click the arrow button to display the next page of students.

OR

Open the Options: Records menu by clicking the down-arrow and selecting View all students. Click the Go button.

Selecting Specific Students to View

WebCT also gives you the option of selecting specific students you would like to view. Open the Options: Records menu by clicking down-arrow and selecting View some students. Click the Go button.

The Select Students page will display with all the students selected.

To deselect all the students, click the check box in Title row of the student roster.

All the students will be deselected.

Click in the check box next to the student(s) that you would like to select and then click the View button.

The Manage Students page will display the students records you selected.

back to the top

You have the ability of adding one student at a time to your student roster.

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Add or Import Students

The Add Students options display

Click in the field next to Student's WebCT ID: and enter student's WebCT ID.

Click the Add button

The Manage Students page will display with the new student added to the roster.

Back to the top

You have the ability of deleting students from the student roster.

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Manage Students

The Manage Students page will display

Select the student that you would like to delete by clicking on the students last name.
Note: The students last name does not appear to be a link (is not underlined) until you move your mouse over it.

Note: See Viewing Student Records if you are not able to view the student record you would like to delete.

The Edit Record page will display.

Verify that student record displaying is the student that you would like to remove from the course.

Click the Delete button

Delete Student Record Warning displays.

Caution: You will not be able to "undo" this process. All the student data will be lost forever if the student is removed from the course. If you are unsure, make a backup of the course before removing the student.

Click Ok button

Final Delete Student Record Warning displays

Click OK button

Deleting Records Progress bar displays

The Manage Students page will display with the student removed from the roster.

Back to the top

You have the ability of denying individual students or multiple students access to your course.
Note: See Deny Access vs. Inactive to learn the differences between denied and inactive students.

Deny Individual Student Access

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Manage Students

The Manage Students page will display

Select the student that you would like to deny access by clicking on the students last name.
Note: The students last name does not appear to be a link (is not underlined) until you move your mouse over it.

Note: See Viewing Student Records if you are not able to view the student record you would like to delete.

The Edit Record page will display.

Verify that student record displaying is the student that you would like to deny access from the course.

Click the Deny access button

Deny Access Warning displays.

Click OK button

Edit Record page displays

Click the Cancel button

The Manage Students page will display. The student that has been denied access will display with an asterisk after their User ID.

Deny Multiple Student Access

From the Manage Students page:

Select students that you would like to Deny Access to your course.
Note: See Viewing Student Records for assistance with selecting students.

Open the Options: Advanced menu by clicking the down-arrow and selecting Deny students access. Click the Go button.

Deny Access confirmation screen displays.

Click the Deny access button

The Manage Students page will display. The student(s) that have been denied access will display with an asterisk after their User ID.

back to the top

You have the ability of allowing individual students or multiple students access to your course that have previously been denied access.

Allow Individual Student Access

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Manage Students

The Manage Students page will display

Select the student that you would like to delete by clicking on the students last name.
Note: The students last name does not appear to be a link (is not underlined) until you move your mouse over it.

Note: See Viewing Student Records if you are not able to view the student record you would like to delete.

The Edit Record page will display.

Verify that student record deplaning is the student that you would like to deny access from the course.

Click the Allow access button

Allow Access Warning displays.

Click OK button

Edit Record page displays

Click the Cancel button

The Manage Students page will display. The student that has been allowed access will no longer display with an asterisk after their User ID.

Allow Multiple Student Access

From the Manage Students page:

Select students that you would like to Allow Access to your course.
Note: See Viewing Student Records for assistance with selecting students.

Open the Options: Advanced menu by clicking the down-arrow and selecting Allow students access. Click the Go button.

Allow Access confirmation screen displays.

Click the Allow access button

The Manage Students page will display. The student(s) that have been allowed access will no longer display with an asterisk after their User ID.

back to the top

You have the ability of making individual students or multiple students inactive in your course.
Note: See Deny Access vs. Inactive to learn the differences between denied and inactive students.

Make Individual Student Inactive

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Manage Students

The Manage Students page will display

Select the student that you would like to make inactive by clicking on the students last name.
Note: The students last name does not appear to be a link (is not underlined) until you move your mouse over it.

Note: See Viewing Student Records if you are not able to view the student record you would like to delete.

The Edit Record page will display.

Verify that student record deplaning is the student that you would like to make inactive from the course.

Click the Make inactive button

Make Inactive Warning displays.

Click OK button

Edit Record page displays

Click the Cancel button

The Manage Students page will display. The student that has been denied access will display with a tilde after their User ID.

Make Multiple Student Inactive

From the Manage Students page:

Select students that you would like to Make Inactive to your course.
Note: See Viewing Student Records for assistance with selecting students.

Open the Options: Advanced menu by clicking the down-arrow and selecting Make students inactive. Click the Go button.

Make Inactive confirmation screen displays.

Click the Make inactive button

The Manage Students page will display. The student(s) that have been made inactive will display with a tilde after their User ID.

back to the top

You have the ability of making individual students or multiple students that have previously been made inactive, active in your course .
Note: See Deny Access vs. Inactive to learn the differences between denied and inactive students.

Make Individual Student Active

From the Homepage of your course:

Click the Control Panel button

The Basic Control Panel will display
Note: See Control Panel Display to learn how to make the expanded control panel the default view.

Click the Manage Course button

The Manage Course Options display

Select Manage Students

The Manage Students page will display

Select the student that you would like to make active by clicking on the students last name.
Note: The students last name does not appear to be a link (is not underlined) until you move your mouse over it.

Note: See Viewing Student Records if you are not able to view the student record you would like to delete.

The Edit Record page will display.

Verify that student record deplaning is the student that you would like to make active.

Click the Make active button

Make Active Warning displays.

Click OK button

Edit Record page displays

Click the Cancel button

The Manage Students page will display. The student that has been made active will no longer display with a tilde after their User ID.

Make Multiple Student Active

From the Manage Students page:

Select students that you would like to Make Active in your course.
Note: See Viewing Student Records for assistance with selecting students.

Open the Options: Advanced menu by clicking the down-arrow and selecting Make students active. Click the Go button.

Make Active confirmation screen displays.

Click the Make active button

The Manage Students page will display. The student(s) that have been made active will no longer display with a tilde after their User ID.

back to the top

You have the ability of denying access and/or making students inactive in your course. Which option should you use? The difference between these two options is whether the student will see the course listed on their myWebCT page. Students that have been Denied Access will see your course on their myWebCT page.

When a student that has been denied access attempts to enter your course they will get the following message:

A student that has been made inactive in your course will not see your course in their myWebCT page.

Back to the top